This privacy statement explains how Te Whakakitenga o Waikato Incorporated ("we", "our" or "us") collect, use, disclose and process your personal information for the Te Rau Mahi programme designed to connect tribal members with career opportunities such as employment, internships and cadetships ("Te Rau Mahi").

Please read this privacy statement carefully.

We will collect, use, disclose, hold and otherwise process your personal information in accordance with our privacy policy which can be accessed at Privacy Policy – Waikato-Tainui ("Website Privacy Policy"). This privacy statement supplements the Website Privacy Policy and sets out additional purposes for which we may collect, use and disclose your personal information outlined in this privacy statement, including:

– processing and administering your application in relation to the advertised role on our website
– administering the recruitment and selection process for the advertised role for which you are applying for
– verifying you as a Tribal Member
– updating your details on our Tribal Register
– for such other purposes set out in this privacy statement

We may also use the aggregated and anonymised data collected from your personal information to assist us with several purposes aimed at improving the services we provide by:

– Analysing trends and patterns to improve the quality and effectiveness of our programmes and services
– Assessing the needs of our tribal members and outcomes to inform decision-making and resource allocation
– Reporting to stakeholders and funders (if applicable), about the impact of our services while protecting individual privacy
– Supporting research and evaluating new initiatives designed to benefit tribal members
– Meeting reporting obligations
– Informing and shaping our organisational strategy to better service our tribal members

Please fill in ALL areas of this application where your personal information is requested. If the information you voluntarily provide is not accurate or complete, we may not be able to consider your application until such information is provided.

In addition to the personal information referenced in our Website Privacy Policy, we may also collect the following types of personal information from you:

– Referee's information, including names and contact details (you must have obtained their consent before providing this information)
– Your resume or curriculum vitae

By submitting your application to us, you authorise the release of, and use of, your personal information to and by our kaimahi (including authorised representatives) for the Purposes set out in this application form. You are also authorising us to disclose your personal information to:

– the relevant employer agency and its authorised representative involved in this recruitment process
– your referees (whose consent you have obtained)
– governmental authorities or regulatory bodies, if required by law

We will not use or disclose your personal information for any unrelated purpose without your consent, unless required or permitted by law.

Your personal information may be stored or processed by our cloud service providers, including Salesforce, in locations outside New Zealand. These locations may have privacy protections that are different from New Zealand law. Otherwise, we take all reasonable steps to make sure your personal information is kept safe from loss, unauthorised access/disclosure, modification, and misuse. Access is restricted to those involved in the recruitment process or as otherwise required by law.

If you are unsuccessful, then except where your personal information relates to the Tribal Registry, your personal information will be retained for 12 months to enable our team to proactively support you with essential work readiness skills and personalised career guidance after which it will be securely destroyed. During this retention period, your personal information will allow us to:

– identify and respond to your individual employment needs and aspirations
– connect you with relevant training, mentoring, and job opportunities
– provide tailored support and follow-up to improve readiness for future job prospects

You can contact us at any time to request that we securely destroy your personal information.

If you are the successful applicant, that personal information will form part of our Te Rau Mahi records and managed in accordance with our privacy policy. We will use your personal information to provide ongoing pastoral care regarding your employment outcomes/goals you may have, and communicating with you regarding future engagements and opportunities. You can contact us at any time to opt out of receiving these communications.

Your personal information collected by us will be held at 4 Bryce Street, Hamilton in accordance with the Privacy Act 2020. If you wish to gain access or correct your personal information held by us, please contact our privacy officer by email at privacy@tainui.co.nz or at our offices at 4 Bryce Street, Hamilton.