Opportunity from Waikato-Tainui
Executive Administrator – Mokopuna Ora
This role ensures the smooth running of team operations through effective coordination, communication, and administrative support, while contributing to continuous improvement and alignment with Waikato-Tainui values.
Moo maatou | About us
Waikato-Tainui is a tribal organisation responsible for developing and implementing initiatives which improve iwi outcomes in the areas of education and training, employment, tribal preservation, marae development, health and wellbeing, environmental and resource management.
We exist to continually build the foundations which support every tribal member to exercise their mana motuhake and grow their confidence and capacity to shape and create their own prosperous futures
Moo te tuunga | About the role
The Executive Administrator – Mokopuna Ora supports leadership within the Operations and Strategy teams.
This role ensures the smooth running of team operations through effective coordination, communication, and administrative support, while contributing to continuous improvement and alignment with Waikato-Tainui values.
The focus of the role is to:
- Provide executive and administrative support to senior leaders
- Manage diaries, communications, and team coordination
- Support planning, reporting, and team operations
- Contribute to systems and process improvement
Key responsibilities include:
- Manage diaries, inboxes, and communications, coordinate meetings, agendas, minutes, and follow-ups
- Prepare reports, presentations, and briefing materials to support decision-making
- Coordinate travel, events, stakeholder engagements, and team activities
- Maintain accurate records, financial processes (e.g. Purchase Orders), and filing systems
- Support projects, improve systems/Standard Operating Procedures, and ensure compliance with policies and the Privacy Act 2020
Ngaa puumanawatanga oou | What you will bring
Key requirements of the role include:
- Proven experience supporting senior leaders in an executive administration role, managing competing priorities
- Strong organisational, time management, and Microsoft Office skills, with the ability to produce high-quality documents
- Excellent communication and stakeholder relationship skills, with sound judgement and initiative
- High attention to detail, discretion, and ability to manage confidential information
- Understanding of Waikato-Tainui values and tikanga; experience in iwi/public sector or Te Ao Maaori context is advantageous
Noou te rourou | What’s in it for you
In return, you will work for iwi committed to Kiingitanga, embracing ngaa tikanga of the tribe and contributing to initiatives that improve tribal health and wellbeing outcomes to enable mana motuhake.
You will be part of a supportive organisation that values its people and is driven by a strong sense of purpose. You will be an integral person supporting whaanau and mokopuna within the care and protection system.
This is a full-time, permanent role. Applicants must be legally entitled to work in New Zealand and willing to undertake relevant background checks.
Me peehea te tuku tono | How to Apply
To apply for this role, please submit your Curriculum Vitae and a tailored cover letter. Your cover letter should highlight your experience and provide examples that demonstrate your ability to operate at a strategic level and influence complex outcomes.
This will form an important part of the shortlisting process.
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About Waikato-Tainui
That’s us! Waikato-Tainui is one of Aotearoa New Zealand’s largest and most progressive iwi organisations, employing diverse teams across cultural preservation, environmental restoration, economic development, and community services to serve over 95,000 tribal members and 68 marae. As an employer, they offer meaningful careers that blend contemporary professional practice with maatauranga Maaori, providing opportunities to contribute directly to mana motuhake and the advancement of whaanau, hapuu and marae communities toward the Whakatupuranga 2050 vision.
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