Videography Waananga

Your personal information is being collected so that Te Whakakitenga o Waikato Incorporated (“we”, “us”, “our”), can manage this event, as it will help us estimate attendance numbers and communicate important event updates to you.

We will only use your personal information, or if you are the parent or legal guardian, your child’s personal information, for the purposes of managing this event and keeping you informed. If you are under the age of 16 years old, please ensure you have permission from your parent or legal guardian before providing your personal information. We take extra care to protect the privacy and rights of minors.

Providing your personal information is completely voluntary, and you are not required to register to attend the event.

Your details will only be accessed by authorised kaimahi and will not be shared with third parties without your permission, except as required by law.

During the event, photos and video footage may be taken for promotional purposes such as on our website, social media or other communications. By registering for this event, you grant us the right to use, and/or publish any photographs of your image, likeness, audio/video recordings taken of you at the event.

You have the right to request the removal of your information, image, likeness, audio/video recordings taken of you at the event, from future marketing and communication materials. There is no consequence for you choosing to do so.
Please fill in ALL areas of this form where your personal information is requested.

We take all reasonable steps to ensure the registered tribal members personal information is safeguarded against loss, unauthorised access/disclosure or modification, and misuse in accordance with the Privacy Act 2020.

Your personal information will be collected and held by Te Whakakitenga o Waikato Incorporated, at 4 Bryce Street, Hamilton in accordance with the Privacy Act 2020. If you wish to gain access to or request correction of your personal information, or if you are the parent or legal guardian, on behalf of your child, please contact our privacy officer via email at privacy@tainui.co.nz or at our offices at 4 Bryce Street, Hamilton.

PRIVACY STATEMENT
relating to the Corporate Experience Waananga

Last updated: 20 November 2025

Introduction

This privacy statement explains how Te Whakakitenga o Waikato Incorporated ("we", "our" or "us") collects, uses, discloses and processes personal information, for the purpose of processing registrations and facilitating the Corporate Experience Waananga ("the event") for tribal members. This privacy statement applies to any personal information that you or your parent or guardian provide to us, or authorise us to collect and use in connection with the event ("your personal information").

Please read this privacy statement carefully.

We will collect, use, disclose, hold and otherwise process your personal information in accordance with our Privacy Policy – Waikato-Tainui ("Website Privacy Policy") and this privacy statement. We may update this privacy statement in accordance with the section headed 'Amendments' in our Website Privacy Policy.

Collection and use of personal information

This privacy statement supplements the Website Privacy Policy. It sets out additional details about how we may collect, use and disclose your personal information in connection with the event described above, including for the following purposes:

– registering your attendance at the event;
– facilitating communication with you and/or your parent or guardian;
– verifying you as a Tribal Member;
– updating your details on our Tribal Register;
– emergency contact details in the case of an emergency; and
– for such other purposes that may be required or permitted by law, authorised by you in future, or that are set out in our Website Privacy Policy.

We may also use the aggregated and anonymised data collected from your personal information to assist us with several purposes aimed at improving the services we provide by:

– Analysing trends and patterns to improve the quality and effectiveness of our programmes and services.
– Assessing the needs of our tribal members and outcomes to inform decision-making and resource allocation.
– Reporting to stakeholders and funders (if applicable), about the impact of our services while protecting individual privacy.
– Supporting research and evaluating new initiatives designed to benefit tribal members.
– Meeting reporting obligations.
– Informing and shaping our organisational strategy to better service our tribal members.

Please fill in ALL areas of this application where your personal information is requested. If the information you voluntarily provide is not accurate or complete, we may not be able to process your registration until such information is provided.

Use and disclosure of personal information

By submitting your registration to us, you authorise the release of, and use of, your personal information to and by our kaimahi (including authorised representatives) for the purposes set out in this privacy statement. You are also authorising us to disclose your personal information to our professional advisors, including contractors and service providers we have engaged and you authorise in future.

We will not use or disclose your personal information for any unrelated purpose without your consent, unless required or permitted by law.

Your personal information may be stored or processed by our cloud service providers, including Salesforce, in locations outside New Zealand. We take all reasonable steps to make sure your personal information is kept safe from loss, unauthorised access/disclosure, modification, and misuse. Access is restricted to those involved in the process referred to in this privacy statement or as otherwise required by law.

If you do not attend the event then except where your personal information relates to the Tribal Registry, it will be securely destroyed. You can contact us at any time to request that we securely destroy your personal information.

If you do attend the event, that personal information will be managed in accordance with our privacy policy and we will use your personal information to keep you up to date with other events we have available for our tribal members. You can contact us at any time to opt out of receiving these communications.

Information about your whānau and other people

If you provide us with personal information about another person (for example, an emergency contact), you confirm that they have authorised you to share their personal information with us in accordance with our Website Privacy Policy and this privacy statement and you have informed them of their rights to access and request correction of their personal information in accordance with our Website Privacy Policy.

Photography and videography

During the event, photos and video footage may be taken for promotional purposes for use on our website, social media or other communication platforms. By registering for the event, you grant us the right to use, and/or publish any photographs of your image, likeness, audio/video recordings taken of you at the event.

You have the right to request the removal of your information, image, likeness, audio/video recordings taken of you at the event, from future marketing and communication materials. There is no consequence for you choosing to do so.

Storage, access and questions

Your personal information collected by us will be held by our cloud services providers or at 4 Bryce Street, Hamilton in accordance with the Privacy Act 2020.

If you wish to gain access or correct or update your personal information held by us, or if you have any questions about this privacy statement, please contact our privacy officer by email at privacy@tainui.co.nz or at our offices at 4 Bryce Street, Hamilton.

This privacy statement explains how Te Whakakitenga o Waikato Incorporated as trustee of the Waikato Raupatu Lands Trust ("we", "our" or "us") collect, use, disclose and process your personal information for Te Pito Whakatupu, our rangatahi-led programme that focuses on advancing the aspirations and wellbeing of our marae ("Te Pito Whakatupu").

Please read this privacy statement carefully.

We will collect, use, disclose, hold and otherwise process your personal information in accordance with our privacy policy which can be accessed at Privacy Policy -- Waikato-Tainui ("Website Privacy Policy"). This privacy statement supplements the Website Privacy Policy and sets out additional purposes for which we may collect, use and disclose your personal information outlined in this privacy statement, including:

– understanding the needs of our marae to facilitate targeted support, and create programmes that reflect the priorities and aspirations of marae;
– to uphold and promote mana motuhake;
– to inform our broader devolution strategy;
– to update your details on our Tribal Register;
– to administer the prize draw and notify winners; and
– for such other purposes set out in this privacy statement.

We may also use the aggregated and anonymised data collected from your personal information to assist us with several purposes aimed at improving the services we provide by:
– Analysing trends and patterns to improve the quality and effectiveness of our programmes and services.
– Assessing the needs of our tribal members and outcomes to inform decision-making and resource allocation.
– Reporting to stakeholders and funders (if applicable), about the impact of our services while protecting individual privacy.
– Supporting research and evaluating new initiatives designed to benefit tribal members.
– Informing and shaping our organisational strategy to better service our tribal members.

Please fill in ALL areas of this application where your personal information is requested. If the information you voluntarily provide is not accurate or complete, we may not be able to consider your application until such information is provided.

By submitting your application to us, you authorise the release of, and use of, your personal information to and by our kaimahi (including authorised representatives) for the purposes set out in this survey.

We will not use or disclose your personal information for any unrelated purpose without your consent, unless required or permitted by law.

Your personal information may be stored or processed by our cloud service providers, including Salesforce, in locations outside New Zealand. These locations may have privacy protections that are different from New Zealand law. Otherwise, we take all reasonable steps to make sure your personal information is kept safe from loss, unauthorised access/disclosure, modification, and misuse.

Your personal information collected by us will be held at 4 Bryce Street, Hamilton in accordance with the Privacy Act 2020. If you wish to gain access or correct your personal information held by us, please contact our privacy officer by email at privacy@tainui.co.nz or at our offices at 4 Bryce Street, Hamilton.

Privacy Statement

1. Your personal information is being collected so that Te Whakakitenga o Waikato Incorporated as trustee of the Waikato Raupatu Lands Trust ("we, us", "our") can contact you in relation to any upcoming maara kai events, learning opportunities and other related kaupapa ("Purposes").

2. Please read this privacy statement carefully.

3. Your personal information will also be used to verify you as a registered tribal member and to update your details on our tribal registry.

4. We may also use the aggregated and anonymised data collected from your personal information to assist us with several purposes aimed at improving the services we provide by:

a. Analysing trends and patterns to improve the quality and effectiveness of our programmes and services.

b. Assessing the needs of our tribal members and marae, and outcomes to inform decision-making and resource allocation.

c. Reporting to stakeholders and funders (if applicable), about the impact of our services while protecting your individual privacy.

d. Supporting research and evaluating new initiatives designed to benefit tribal members.

e. Informing and shaping our organisational strategy to better service our tribal members and marae.

5. Please fill in ALL areas of this form where your personal information is requested. If the information you voluntarily provide is not accurate or complete, we may not be able to contact you until such information is provided.

6. By completing this form and submitting it to us, you consent to receiving electronic communications from us in relation to the Purposes set out in this form. You can withdraw this consent at any time by using the unsubscribe link in any message or by contacting us directly. Under the Unsolicited Electronic Messages Act 2007, you have the right to access or correct your personal information, to know who is contacting you, and to opt out of receiving communications from us at any time.

7. By completing this form and submitting it to us you authorise the release of, and use of, your personal information to and by our kaimahi for all the Purposes set out in this form. Your personal information may be stored or processed by our cloud service providers, including Salesforce, in locations outside New Zealand. These locations may have privacy protections that are different from New Zealand law. Otherwise, we take all reasonable steps to make sure your personal information is kept safe from loss, unauthorised access/disclosure, modification and misuse.

8. We will do our best to ensure that the information that we hold and disclose about you is accurate, complete, and up to date. Please let us know if there have been any changes to your contact details. You can update your details at any time by calling us on 0800 TAINUI, emailing us at tribalregistration@tainui.co.nz, and in-person at our offices at 4 Bryce Street, Hamilton.

9. Your personal information will be collected and held by us at 4 Bryce Street, Hamilton in accordance with the Privacy Act 2020. If you wish to gain access or request correction of your personal information please contact our privacy officer via email at privacy@tainui.co.nz or our offices at 4 Bryce Street, Hamilton.